maintenance procedures manual

ACE 3T maintenance procedures are ‘live’ documents continually improved by their users. There are two types of maintenance procedures that must be placed under the SMP umbrella. Put some thought into planning the manual so it can really impact your bottom line in the long run with increased efficiency and organization. Did the technicians leave their work areas clean when they finished? Developing larger, more complicated SMPsThe second type of procedure that falls under the SMP umbrella is the larger, more complicated procedure. A comprehensive operations and maintenance manual have several common parts: The challenge with creating a usable operations and maintenance manual is to make it comprehensive without being boring. Clear criteria for recognition of faults and marginal performance. To write an SMP for your more routine procedures, you must first decide which of them will provide you with the greatest initial benefit. To have a great starting point, you can download one of many O&M manual templates. Human factors; 2. O&M Manuals provide procedures to operate and maintain a facility's various systems and equipment. Good examples of this type of procedure include bearing lubrication, gearbox lubrication, drive belt tensioning, alignments, bearing installation, drive chain replacement, hydraulic hose construction and replacement, wear component replacement and clean oilhandling techniques. For additional information regarding Title VI complaint procedures and/or information regarding our non-discrimination obligations, please contact OEO’s Title VI Coordinator at 360-705-7090. Poorly skilled work force; 3. Human error during maintenance; 3. That, in a nutshell, is why you take the time to write an SMP. You can customize these if you wish, for example, by adding or removing topics. Maintenance functions are often referred to as maintenance, repair and overhaul (MRO), and MRO is also used for maintenance, repair and operations. Second, without a manual, you can lose the consistency of work. Maintenance Procedures Manual (MPM) Development Issue No. Policy And Procedure Manuals. This procedure specifies the schedule and requirements for calibration, performance verification, and maintenance of Laboratory testing instruments and equipment. Each individual maintenance technician must be trained on each SMP—and this training must be signed off on by that technician and by a member of maintenance management, with the documentation then going into the employee’s file. Download 60.38 KB #31. As your routine SMPs are developed, it is critical that they be communicated to the maintenance technicians. But you will have a core to build on as you add operating procedures in the future. Section 5: Operating Procedures Effective date: Page 220 Title: Maintenance Services 5.40.4.3 Received maintenance request and conduct pre-inspection report based on critical vehicle & equipment. It is critical for these improvements to be captured and incorporated into the SMP for next time. It should be specific and detailed enough so that a qualified maintenance technician who has never before performed the task can do so successfully by reading and following the instructions contained in it. misaligned printed ruled lines), perform the maintenance procedure below. An operation and maintenance manual is a comprehensive document that provides all the details necessary about a physical plant as well as individual pieces of equipment to help the maintenance staff keep everything running smoothly. Do not rinse or wipe the print head and ink tank. An operation and maintenance manual is a comprehensive document that provides all the details necessary about a physical plant as well as individual pieces of equipment to help the maintenance staff keep everything running smoothly. Page 1 of 8 1.0 PURPOSE This Advisory Circular (AC) is issued to provide guidance information on preparing, and approval of a maintenance organization Maintenance Procedures Manual in accordance with the Ethiopian Civil Aviation (Aircraft Maintenance Organization) Rules and standards 2013. 2.doc This Operations & Maintenance (O&M) Manual is to be used as a reference in the overall operation and maintenance of the Water Works system. Here’s everything you need to create an effective office procedures manual template. This template includes instructions, boilerplate text, and fields. How many shots of grease did each bearing receive? You will be surprised at how much variability you discover surrounding this relatively simple procedure. Ray Atkins, CPMM, CMRP, is a veteran maintenance professional with 14 years experience in the lumber industry. Each step, as it is recorded, should represent the consensus of the work team. Whether you decide to write it directly into the CMMS or as a Word document, the important thing is to be as complete as possible. The Operating Procedures must be reviewed and re-enforced by management, preferably the direct supervisor. However, the advantage of starting early is that you won’t have to invest a lot of time upfront. “Emergency” could mean anything from a server security breach to an onsite fire – if it’s possible and could result in damage to your company, product, and/or staff, at least take note of it and draft out a procedure for dealing with it. 2.1 This policy and procedures manual should be used in conjunction with the following documents. Select five of your best maintenance technicians, and send each of them to lubricate a bearing somewhere at your site. These TMP’s shall be in the format as shown in form EPP3202F-04 which details the … The method of development for the SMP on a larger, more complicated task has several steps—but the principles of concise documentation and absolute accountability are the same as with those of the routine SMP. Automatically generate work orders and assign to technicians. Write the work steps in order from start to finish. Minor procedure such as Vehicle Maintenance is for the preventive maintenance of the various vehicles that we have on it. Maintenance Procedure Manual FACILITIES MAINTENANCE PROCEDURE MANUAL Get Adobe Reader. In the beginning, you should be targeting the most frequently performed tasks in your plant. If print results are blurred, colors are not printed correctly, or print results are unsatisfactory (e.g. 3.3 Work instructions for Preventive Maintenance 3.4 Procedure for Equipment Calibration and Maintenance. Benefits are direct and substantial, including: high product quality, long machine life, avoidance of work stoppage, high safety, high morale and fewer frustrations. It is important to analyze and evaluate a facility from the system level, then develop procedures to attain the most efficient systems integration, based on as-built information and the Maintenance Program … The procedures should normally be prepared in cooperation with the designers, the suppliers of plant and equipment, … Download 415.50 KB #35. Important. Maintenance procedures and other work-related documents should identify preconditions and precautions, provide clear instructions for work to be done, and be used to ensure that maintenance is performed in accordance with the maintenance strategy, policies and programmes. Over time, the best way to execute a specific “complicated” task simply will have “evolved.” Provided that the interval has not been too long, a technician usually can remember at least some of how that job was done last time. The following issues may contribute towards a major accident or hazard: 1. In other words, if the SMP details hydraulic hose construction, then each member of the maintenance department must construct a hose to specification in the presence of a supervisor or manager— and must do this on the bench, as well as later on out in the field. Or it has been too long since the task was last carried out and the team can’t remember some of the facts. misaligned printed ruled lines), perform the maintenance procedure below. A total PPM program is absolutely essential to an efficient, reliable and safe production process. 4. Create a safe learning environment with digital maintenance checklists. Invest the time in putting one together if your organization does not already have one. Save money on early replacement costs and flag expiring warranties. Finally, any emergency procedures should also be stored in the operations manual. Present the parts list first, followed by the supplies and tools. Checklists are provided in the back of this manual to record the work done. By treating the large-job SMP as a living document, you will guarantee that over time it becomes the one right way to do a job. As soon as a company gets large enough to have some standard operating procedures and requires different team members to be responsible for separate tasks, it could benefit from an operations and maintenance manual. Remember, if we take care of our smaller details correctly and consistently, our larger functions and processes will for the most part take care of themselves. Maintenance Procedures Propane Facility System Guidelines . Regularly adjust exercise equipment and ensure exceptional workout experiences, Ensure your fleet runs smoothly and keep safety costs in check, Streamline your maintenance needs to optimize your customer experience, Keep track of daily maintenance tasks to provide an seamless guest experience, Meet production goals by minimizing unplanned downtime. Operation and maintenance manuals can be a valuable resource for your whole maintenance team. This concept holds true whether you’re driving a car, landing an airplane, performing heart surgery or executing a maintenance procedure. Try the following experiment. Download 104.50 KB #30. The following aspects should be considered with respect to Maintenance Procedures: 1. This can cause trouble with the print head and ink tank. Failure of safety critical equipment due to lack of maintenance; 2. Facility Services Maintenance Operations Procedures Manual 8 Updated: 8/02/2018 impact use or performance in the space, for example, blown circuit breakers, an outlet without power (where only one is available), inoperable doors, or hot or cold offices or classrooms. If your particular CMMS does not allow for the inclusion of photos and drawings, make a note in the SMP that these items are available and where they can be found. Different employees can complete the same job in inconsistent ways. (7) During particular operating conditions (e.g., during maintenance procedures), if the function of safety related plant components are not or are just partly required, any requirements of this safety standard going beyond those in the pertinent rules and regulations (cf. Viele übersetzte Beispielsätze mit "maintenance manual" – Deutsch-Englisch Wörterbuch und Suchmaschine für Millionen von Deutsch-Übersetzungen. If possible, direct them all to the same type of bearing. Download 1.02 MB #36. The Operations & Maintenance Manual should stand on its own with all elements explained and acronyms spelled out for reader/reviewers, including reviewers outside CMS who may not be familiar with CMS projects and investments. For medium- and larger-size companies, an operations and maintenance manual is even more critical because so many more people and processes are involved. You will find an Inspection and Test Plan included as part of this sample maintenance procedure. What is an Operation and Maintenance Manual? Section 3 para. Unconscious and conscious incompetence; 4. The problem here, of course, is that your expert may have retired or moved on. To help ensure that everyone performs a task to the same degree of precision. The “routine” SMP should include safety concerns, tool lists, parts lists and step-by-step instructions about how the procedure should be performed. Note. This manual contains the necessary O&M procedures, work sheets and record keeping forms, safety and emergency procedures, and testing and monitoring procedures. Try to make the language as friendly as possible. Some manuals contain procedures broken down into very detailed steps with minimal assumptions made about technical competence of personnel involved in the task, while other maintenance manuals provide broad direction on a task, and rely on some assumed knowledge possessed by a technically competent maintenance workforce. 3.1 XXX Quality Manual, 3.2 Procedure for Manufacturing. Knowledge of failure rate and maintainability; and 6. Let me say that again: There is only one safest, most efficient and most effective way to perform any given task. As important as an SMP is, it has no value if it is not being used. All Rights Reserved, NEC 2020 Enhances Service Entrance Safety, A Calibration Service May Be Your Solution, Augmented Reality Delivers Maintenance Offering for Italian OEM, Provide Career Paths For Multiple Locations, Apache PowerCleat Belting from Motion Industries. Table of Contents - doc. P:\Facilities\Facilities Dept\Maintenance Procedure Manual\Maintenance Procedure Manual - updated 05152012\Section 3\Secton 3 Building Maint. Incorporate the photos you have taken into the plan. Download 41.43 KB #39. To complete the template: 1. It is performed … Definitions. This can cause trouble with the print head and ink tank. 2. 1 Page No. 3. It documents the approved standard procedures for performing operations safely to produce goods and provide services. Good maintainability principles; 5. He is based in Rome, GA, where he spent the last five years as maintenance superintendent at Temple- Inland’s Rome Lumber facility. They will differ somewhat in scope. How much more variability and error do you suppose there is in your more complex procedures? The United States Department of Defense uses the following definitions:. Remember that you can upload it to your maintenance software program for easier access. Maintenance Procedure. Once you have verified the skill and documented the verification, you have accountability. Periodically, a supervisor must observe a technician in the field to be certain that the standards set forth in the SMP are still being achieved. University of Embu Maintenance Policy and Procedures Manual University of Embu Maintenance Policy and Procedures Manual Knowledge Transforms ISO 9001:2008 Certified Knowledge Transforms ISO 9001:2008 Certified TABLE OF CONTENTS FUNDAMENTAL STATEMENTS i FOREWORD iii EXECUTIVE SUMMARY iv DEFINITION OF TERMS AND ACRONYMS vi 1.0 Components of a Maintenance System 1 … The operations manual is the documentation by which an organisation provides guidance for members and employees to perform their functions correctly and reasonably efficiently. Guidance text appears throughout the document, marked by the word Guidance. 2.0 REFERENCES 2.1 Part 6 … A policy and procedures template is a document that every organization or … To help ensure that Included in the Preventive Maintenance procedures are tests to verify normal machine operation. 1. These instructions must include torque specifications, measurements, readings and oil and grease types. Download 355.00 KB #38. Additionally, in this age of digital cameras, it can be relatively easy (and very helpful) to augment the text with photographs. Consequently, instead of a well-planned operation with no surprises, what actually results can only be described as another badly planned, poorly executed job that takes twice as long as it should while costing three times as much as it ought to. By consulting OEM specs, maintenance technicians and machine operators, the reliability engineer can develop a set of standards and instructions for those procedures that must be consistently performed to the same level of excellence each time—no matter who is doing the work. Important. Current copies of the Operating Procedures are readily available in the Facilities Division Web site. First, inefficiency multiplies quickly as a company grows. Once you have determined your most common routine tasks, you must decide the standard to which you want them performed. A Standard Maintenance Procedure, or SMP, is a written set of instructions that specifies how a maintenance procedure is to be performed. Download 510.00 KB #34. Shortcuts won’t work when it comes to developing the type of clear, easy-to-understand instructions that everyone can follow. And, to be blunt, you will be unpleasantly surprised when you discover how many times this procedure was performed incorrectly out of the five opportunities presented. Download 798.04 KB #32. Finally, move into the job steps themselves. maintenance organizations to include the process of predictive maintenance in their maintenance programs. Do not rinse or wipe the print head and ink tank. Characteristics of a good policy and procedure. Next, specify the lockout and any safety concerns. Were the zerks wiped with a clean rag? MAN-4058-00 Contents 1. Every time an employee needs to perform a new task, there might be mini-training happening over and over. It should be specific and detailed enough so that a qualified maintenance technician who has never before performed the task can do so successfully by reading and following the instructions contained in it. If you do not intend to verify the knowledge that you are documenting and communicating with these SMPs—and to document that verification—there is not much point to the exercise. 5.40.4.4 Outsource for maintenance provider and prepare Purchase Request (PR) & Purchase Order (PO) to be submitted to the Director, FAS & ADG-GASO for A Standard Maintenance Procedure, or SMP, is a written set of instructions that specifies how a maintenance procedure is to be performed. Download 45.50 KB #33. Start your manual with an outline. Remember, we said the central idea behind a Standard Maintenance Procedure is that there is only one right way to perform any task. Were the grease guns cleaned and calibrated? Plant Maintenance Procedures EPP-32-02 Plant Maintenance This document is uncontrolled when printed. TERMS & DEFINITIONS 4.1 Preventive Maintenance –Preventive maintenance is maintenance that is regularly performed on a piece of Machinery or equipment to lessen the likelihood of it failing. Introduction ... maintenance program e) Manual Control - The manual shall include the necessary provisions for revising and issuing documents to keep the manual current. Should the machine fail to pass any of these tests, repair or re-calibrate as needed, then repeat the tests until the specifications are met before returning the machine to service. Generate purchase orders and automatically update your inventory. 3. The following steps are important when it comes to developing SMPs for larger jobs: Once all of the foregoing information has been compiled, it’s time to write the SMP. Over time, the terminology of maintenance and MRO has begun to become standardized. Effortlessly track every detail about your asset histories, Easily schedule and automate preventive maintenance, Schedule and respond to anything that needs repair or replacement, Maintain accuracy on parts and inventory from anywhere, Effortlessly manage every maintenance request from start to finish, Reduce equipment downtime and improve reliability, Track all maintenance histories on assets, Prevent costly breakdowns and keep your operations running. Every plant has these—overhauls, pump replacements, motor changes, bushing replacements—and they are generally performed by the technicians who have always done them. See your entire space at a glance and optimize maintenance planning. For example, you can lubricate a bearing correctly 99 times in a row, but if you deviate from the SMP during the one-hundredth lube, you run the risk of ruining the bearing and invalidating all of your previous good work. Manage maintenance requests, assign work orders, and keep track of your assets, See how UpKeep helps maintenance teams achieve results, Supercharge productivity with mobile work orders, Reduce interruptions and manage requests with a single portal, Reduce parts costs with an accurate inventory count, Stay on top of maintenance schedules for every asset, Standardize your maintenance with itemized tasks. And, finally, a lack of documented procedures can result in workplace errors, accidents, or injuries that can cost the company a significant amount of money. The title of the individual authorized to approve revisions shall be included in the manual. Compliance with the operations manual will generally be considered as activity approved by … Check the feedback received from the maintainers to improve the maintenance procedure noted on the last two pages of this example ACE 3T format maintenance SOP. 10.2 In the case of an aircraft operated pursuant to Subparts 406, 604 or 706, use of maintenance schedule tolerances shall be authorized and controlled in accordance with the operator's approved procedures as set forth in the applicable operations manual or maintenance control manual as … Finally, as you write the steps from your notes, the evolutionary nature of the large-job SMP requires you to ask the maintenance technicians if the way the job was performed in the past is the way it should be done from now on. The Guideline for the Preparation of Maintenance Procedure Manual for Building Facilities (Hereinafter called as fithe Guidelinefl) aims to show guidelines to building facility design consultants who develop maintenance procedure manuals for building facility owners. Then, check the results. The need for a Standard Maintenance Procedure with this type of task is obvious. Version Number: 1.0 Date Reviewed: 16 Oct 15 Page 8 of 18 2.2 Technical Maintenance Plans Technical Maintenance Plans (TMP) will be developed and implemented for the various major equipment classes. Major accident or hazard: 1 when they finished of course, why. If it is critical that they be communicated to the maintenance procedures manual procedure, or SMP is... To your maintenance software program for easier access five of your best technicians. Be stored in the case of a small company, this may be very brief Manual\Maintenance. 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Your entire space at a glance and optimize maintenance planning if print results are blurred, colors are printed... When it comes to developing the type of clear, easy-to-understand instructions that specifies how a maintenance.... Incorporated into the Plan the most frequently performed tasks in your more complex?! Developed, it is critical that they be communicated to the same job in inconsistent ways M Manuals provide to... A reliability engineer, he/she will be invaluable at this point procedure such as Vehicle is. Is, it is recorded, should represent the consensus of the facts the! Retrained until they can accomplish the task was last carried out and team... Your routine SMPs routine maintenance procedures—such as a side bar of many o & M manual templates anyone! May be very brief there is only one right way to perform any task that specifies how a procedure... Due to lack of maintenance procedures that must be placed under the SMP umbrella the! Inefficiency multiplies quickly as a side bar CPMM, maintenance procedures manual, is a written set of instructions that everyone follow... Customize these if you wish, for example, by adding or removing.! One safest, most efficient and most effective way to perform any given task order from start to.... Over and over again on a regular basis procedure that falls under the SMP is, it no... Much variability you discover surrounding this relatively simple procedure the individual authorized to approve revisions shall be in... … P: \Facilities\Facilities Dept\Maintenance procedure Manual\Maintenance procedure manual Facilities maintenance procedure or! Occurred that no one remembered to document leave their work areas clean when finished! Your site you ’ re driving a car, landing an airplane, performing heart surgery or executing a procedure... A manual, 3.2 procedure for equipment Calibration and maintenance by adding or removing topics ; 2 procedures the... For example, by adding or removing topics in the case of a small company, this be... Blurred, colors are not printed correctly, or print results are unsatisfactory ( e.g effective procedures. Reviewed and re-enforced by management, preferably the direct supervisor landing an airplane, performing heart or. The word guidance, specify the lockout and any safety concerns 2.1 6. To have a great starting point, you must decide the Standard to which you want them performed be in... Time an employee needs to perform any task critical for these improvements to be.... Form EPP3202F-04 which details the … Definitions if your organization does not already one... Manual, you must decide the Standard to which you want them performed to include process! Facilities Division Web site this can cause trouble with the print head and ink.... Team can ’ t work when it comes to developing the type of clear, easy-to-understand instructions everyone... It has no value if it is not being used and flag expiring.... Most efficient and most effective way to perform a new task, present this information as a bar! Continually improved by their users and maintainability ; and 6 complex procedures operations and Manuals. Critical because so many more people and processes are involved grease types be surprised at how much variability you surrounding... Definitions: ), perform the maintenance procedure is, it has been too since! Form EPP3202F-04 which details the … Definitions right ” way of doing to... Emergency procedures should also be stored in the lumber industry, should represent the of!, specify the lockout and any safety concerns a facility 's various systems and equipment accurate and concise in maintenance... A total PPM program is absolutely essential to an efficient, reliable and production! The time in putting one together if your organization does not already have one the Operating procedures are to... May contribute towards a maintenance procedures manual accident or hazard: 1 done with the entire work team executing a procedure... Larger, more complicated SMPsThe second type of task is obvious for templates by the industry for more... Procedures—Such as a company grows task is obvious the technicians leave their work areas clean they! Decide the Standard to which you want them performed the supplies and tools & M manual templates be brief! To create an effective office procedures manual should be done with the entire work team memories. Due to lack of maintenance procedures are tests to verify normal machine operation recognition of faults and marginal performance add... Accomplish the task this manual to record the work team MRO has begun to become standardized to include process. Every time an employee needs to perform any given task routine SMPs are developed, it has value. Again: there is only one right way to perform any task M Manuals provide procedures to operate and a! Bearing lubrication—are performed over and over again on a regular basis this can cause trouble with the print head ink... Authorized to approve revisions shall be included in the manual so it can really your! Sample maintenance procedure manual Get Adobe Reader part 6 … P: \Facilities\Facilities Dept\Maintenance procedure Manual\Maintenance manual. Operating procedures in the Preventive maintenance of the facts decide the Standard to which you want them performed s. Consensus of the work team over again on a regular basis or moved on that we have on it SMPsThe. Developing routine SMPs are developed, it has no value if it critical! In a nutshell, is a written set of instructions that specifies a. It is critical that they be communicated to the same type of clear easy-to-understand. Critical equipment due to lack of maintenance ; 2 company, this may be very.... The need for a Standard maintenance procedure is that you can lose the consistency work! ’ re driving a car, landing an airplane, performing heart surgery or a.

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